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Administrator, Business Support

Job Field:
Business Support Services Jobs
Discipline:
Admin/Clerical Jobs
Minerals:
Copper
Country:
Zambia
Region:
Zambia All
Contract Type:
Full Time / Permanent
Currency:
GBP£
Salary Description:
Negotiable
Posted:
22-Nov-21
Recruiter:
First Quantum Minerals
Job Ref:
JR4149

Purpose of the role:

The position exists to provide office services by implementing administrative systems, procedures, and policies and monitoring administrative projects

Key Duties and Responsibilities:

The specific tasks to be performed by the position holder will include:

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Coordinate paperwork for Business support section.

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Coordinate calendar events in the central workshops board room based on priorities.

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Take detailed minutes when and if required.

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Responsible for updating all information centres in the central workshop area.

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Manage the condition of all central workshop infrastructure, Change houses etc.

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Update leave / payroll management

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Assist in generating regularly scheduled reliability and planning reports

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Develop and maintain a filing system

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Update and maintain office policies and procedures

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Maintain inventory supplies

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Maintain contact lists

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Book travel arrangements for the business support team

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Submit and reconcile expense reports

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Provide general support to visitors

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Act as the point of contact for internal and external clients

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Act as the point of contact between HR and the employees

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Liaise with executive and senior administrative assistants to handle requests and queries from managers

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Implement and monitor programs as directed by management, and see the programs through to completion

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Arrange site access for visitors

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Any other tasks as may be delegated upon by the supervisor

Qualifications & Experience

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A minimum of a Grade Twelve (Grade 12) Certificate

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2 years' experience as an administrator in a relatively large scale operation preferably a mining and metals processing industry

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Diploma in Business Administration or related field

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Proficiency in Microsoft office

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Inventory control knowledge will be an added advantage

Job Specific Competencies

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Should be well familiar and experienced with word processing and database software, such as Microsoft Office.

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Working knowledge of Windows computer systems.

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Must be able to communicate exceptionally well in English.

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Must possess an advance knowledge of English vocabulary.

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In possession of a valid Zambian light vehicle driving license.

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Use of Pronto CMMS system will be an added advantage

Key Job Attributes

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Detail Orientation

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Problem Solving

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Excellent communication and motivational skills

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Be smart and driven

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Able to work under pressure

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Dependable

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Excellent interpersonal Skills

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Ability to interact with people of different cultures

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Team player

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Closing Date:
06/12/2021

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