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Officer, Commercial - Lead Rotables

Job Field:
Business Support Services Jobs
Procurement Jobs
Zambia All
Contract Type:
Full Time / Permanent
Salary Description:
First Quantum Minerals
Job Ref:

Overall Job Purpose

To oversee the Rotables Team and Core Returns Process. Supervise the all incoming and outgoing Rotable and Core related tasks adhered to by the section. This includes but not limited to purchasing, dispatching, receiving, adjudication and sourcing. Requiring technical and specialized knowledge in procurement of supplies, equipment and services.

Specific Job Responsibility

* Create and Maintain KPI's for the Rotables / Core section
* Ensure all weekly re-order for Rotables are performed.
* Oversee all quoting, failure analysis reports and stripping functions for Rotables.
* Review approvals for all quotes and FARs (Failure Analysis Reports) from end users.
* Ensure all P1 orders and other emergency repairs are processed.
* Facilitate adequate communication with end users avoiding errors on components
* Monitor the compiling of all non-compliance forms for all rotable orders.
* Certify that in house stocks, where possible, are being utilized for finishing repair orders to cut down on costs
* Be cost conscious
* Monitor all pending Purchase Order approvals are escalated when bottlenecked
* Create high level reporting for planning and maintenance
* Attend necessary planning meetings where needed and ensure feedback is given both to end users and warehousing
* Work with Inventory and Warehousing regarding descriptions and storage options to avoid damage or wear
* Communicating with vendors to ensure best service is supplied.
* Continuously review supplier standards and other options for repairs
* Ensure Rotables inventory is accurate.
* Handle transfers of items between warehouses.
* Oversee Rotables dispatch, receiving and RFQs are being done correctly
* Run / create internal customer, departmental and sectional reports with updates on specific repairs.
* Oversee vendor specific reports and get Work-In-Progress Reports on a weekly basis.
* Ensure Rotables Clerk is following up and expediting all purchase orders.
* Keep track of the outstanding order report for Rotables.
* Frequently check that invoice amounts are correct and that prices match agreed contracts
* Keep abreast of all trends in pricing and current product and supply news
* Source for the best possible products at the most reasonable prices
* Oversee the checking of incoming products for errors and defects and communication is made to technical specialist from maintenance
* Ensure prompt delivery of goods
* Follow up on supplier and workshop audits to confirm that suppliers are capable of continuous service as well as conform to FQM procedures and standards
* To handle records and information for the procurement of materials, products or services in the organisation
* Address unauthorised purchases
* Perform other duties as assigned by the Supervisor
* Maintain a good working relationship with suppliers.

Job Specific Competencies

* Proficient with Microsoft Office, Excel and Access
* Experience with Warehouse Management Software
* Experience with logistics and Warehouse Receiving practices
* Knowledge of component storage and packing
* Excellent public speaking skills
* General knowledge of mechanical components and their uses
* Brilliant procurement skills
* Excellent data interpretation and analysis.

Key Job Attributes

* Good oral and written business communication
* Pays attention to detail
* Self-motivated and eager to learn
* Adaptable
* Organised
* Stern with communicating with end users
* Brilliant follow-up skills
* Excellent numeracy skills
* Prompt and focused
* Stern ethical practices
* Self-directed employee

Experience required to perform in this job


* At least 3 years working in a mining related job
* Proficiency in Purchase, Logistics & Inventory Control Systems
* Knowledge and understanding of the legal requirements of the department's and the organisation's Safety, Health & Environment (SHE) standard
* ERP experience (Pronto, SAP or any other ERP system)
* Proficient in Microsoft Office (Especially but not limited to Excel)
* Excellent communication skills
* Experience with logistics and Warehouse Receiving practices
* Knowledge of component storage and packing
* Excellent public speaking skills
* General knowledge of mechanical components and their uses
* Procurement skills
* Excellent data interpretation and analysis



* Bachelor Degree (engineering, business, logistics, accounting) with 2-3 years' experience in a similar position
* Added advantage: procurement, warehousing or logistics experience
* ZIPS certificate and member
* CIPS certificate holder
* Knowledge of supply chain policies, procedures and practices

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