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Ops readiness Document Controller

Job Field:
Business Support Services Jobs, Engineering and Mineral Processing Jobs
Discipline:
Admin/Clerical Jobs, Procurement Jobs, Project Management Jobs
Minerals:
Unspecified
Country:
Africa, Mauritania, West Africa
Region:
Mauritania All
Contract Type:
Full Time / Permanent
Currency:
Unspecified
Salary Description:
on application
Posted:
12-Jun-17
Recruiter:
Kinross Gold
Job Ref:

Location: Tasiast, Inchiri region, Mauritania

Job Description

Ensure Document Management consistency across all Projects, rigorously, maintaining control and traceability of the documentation from Project initiation throughout completion.

Job Responsibilities

  • Implement and maintain document control processes and procedures
  • Develop and maintain the Document Management System
  • Manage all flows of documents either in electronic form or on paper support
  • Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
  • Maintain and manage electronic and hard copy documents as required
  • Process incoming documentation (registration in the DMS, internal distribution, archiving)
  • Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
  • Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
  • Ensure control and coordination of projects documentation and data
  • Ensure all drawings/documentation are correctly identified, distributed and filed/stored
  • General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality
  • Assistance in the preparation collation and issue of reports and registers as may be required
  • Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
  • Monitor technical documents review and approval in accordance with agreed schedule
  • Monitoring of documentation progress in cooperation with the project planner
  • Produce internal and external (Clients and Suppliers) over-due reports
  • Ensuring the use of standardised forms and templates
  • Set-up Projects folders and facilitate Project communication process
  • Establish and maintain the Master Document Register in cooperation with the Project team
  • Collate, produce and submit QA Documentation for Clients
  • In addition to DC duties the person will also support Executive Assistant in his / her absence in providing administrative support duties to Operations Readiness team members.
  • Other relevant duties/tasks as directed by the Operations Readiness Manager 

Education and Experience

  • Bachelor degree in Business administration or equivalent
  • Excellent oral and written skills in  English
  • 3 years’ experience in a similar role
  • 5 years in the Construction/Construction Specialist industry preferred
  • Advanced user MS-Office suite and Document Management Systems
  • Document Control Certification is an advantage
  • Specific training courses related to Document Management and Quality
  • Mining experience would be an advantage

Skills

  • Communication
  • Teamwork and relationships
  • Document management
  • Methodical and rigorous
  • Proven ability to manage several tasks simultaneously in a deadline-driven environment and excellent organizational skills
  • Proven ability to work with a diverse group of individuals
  • Strong dictation and typing skills
  • Ability to maintain focus on assigned tasks in a fast-paced and dynamic environment
  • Professional and detail oriented

 

Language Requirements

French

English

Arabic


Job Segment: Administrative Assistant, Document Management, Document Control, Quality Assurance, Operations, Administrative, Technology

Closing Date:
06/07/2017

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