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Executive Assistant-Operations Readiness

Job Field:
Business Support Services Jobs
Discipline:
Admin/Clerical Jobs
Minerals:
Unspecified
Country:
Africa, Mauritania, West Africa
Region:
Mauritania All
Contract Type:
Full Time / Permanent
Currency:
Unspecified
Salary Description:
on application
Posted:
12-Jun-17
Recruiter:
Kinross Gold
Job Ref:

Lieu: Tasiast, Inchiri, Mauritanie

Description du poste

To act as administrative assistant and to perform a variety of administrative functions in support of specified departmental needs. Incumbent is generally expected to complete work assignments under direct Head of department supervision.

Responsabilités associées au poste

  • Approving travel, camp and badge requests
  • Responsible for tracking work permit status of MEM key staff and contractors
  • Assisting the manger with monthly feedback presentations to ensure understanding of crews
  • Key point of contact for monthly report data collection
  • Key point of contact for national workforce to communicate with management, especially assisting with translation to avoid misunderstandings
  • Managing the site onboarding of all new management and expat staff to ensure a smooth transition to site.
  • Management of staff rosters including Expat (Grant to send email to all Expat staff with expectations with this)
  • Work closely with Superintendents/Supervisors to manage contracted employees’ time sheets   tracking and tasks assignment.
  • Completes expense and manages invoices for the managers and team
  • Receives, sorts, and distributes incoming mail
  • Prepares and sends courier packages and ensures accurate billing and records
  • Orders office supplies and maintains inventory levels
  • Maintains the filing system including organizing files, generating labels and archiving and retrieving files as needed
  • Enters data relating to staff and maintains records
  • Anticipates needs, performs routine and non-routine tasks, and handles high-level or confidential correspondence; ensures accuracy and quality of all work completed

Études et expérience

  • University degree on Business administration or related service
  • 3 years’ experience in a similar role
  • Excellent Oral and written skills (English)
  • Excellent written and interpersonal skills a must have
  • Ability to work under pressure a must have

Langues requises

Compétences

  • Ability to work under pressure a must have
  • Demonstrated organization skills a must have
  • Demonstrable discretion and confidentiality a must have
  • Microsoft office, JD Edwards skills a must have
  • Ability to work unsupervised a must have
  • Past experience in role would be an advantage
  • Knowledge of basic office functions, i.e., office machines, telephone systems, copier, fax, binding machines
  • Proficiency with Microsoft Word, Excel and PowerPoint
  • Proven ability to manage several tasks simultaneously in a deadline-driven environment and excellent organizational skills
  • Proven ability to work with a diverse group of individuals
  • Strong dictation and typing skills
  • Ability to maintain focus on assigned tasks in a fast-paced and dynamic environment
  • Professional and detail oriented
  • Mining experience would be an advantage 

Closing Date:
06/07/2017

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