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Payroll Administrator

Job Field:
Financial Jobs
Discipline:
Accounting & Control Jobs
Minerals:
Unspecified
Country:
Africa, Liberia, West Africa
Region:
Liberia All
Contract Type:
Full Time / Permanent
Currency:
Unspecified
Salary Description:
on application
Posted:
30-Jan-18
Recruiter:
Avesoro Resources
Job Ref:

JOB PURPOSE

The payment of salaries and wages of both Local and Foreign employees in accordance with organizational policies and procedures.


KEY ACCOUNTABILITIES

1. EMPLOYEE QUERIES AND RESPONSES

1.1 Handling all inquiries regarding pay, including pay slips, taxes, deductions, and reimbursements, within company policy.
1.2 Resolving inquiries within the payroll scope, including investigating problems, determining solutions, providing copies of forms and change documents, tax documents, explaining data, solving bank problems and communicating the outcomes thereof.
1.3 Deal with third-party inquiries.
1.4 Verification of employment and wages.
1.5 Responsible for scheduling informing employees of different pay cycles.

2. PAY CALCULATION’S
2.1 Through knowledge of foreign countries labour laws forms the basis of all pay calculations
2.2 Interpreting of Labour laws to calculate basic salaries, wages, allowances, deductions, bonuses and overtime.
2.3 Basic pay will be determined by a signed copy of employment contract which form the basis of tax deductions (WHT), social security (NSS) contributions both company and employee contributions.
2.4 Overtime is calculated in accordance with the number of hours worked more than a normal 48-hour work week, depending if it’s a weekday, Sunday, day off or holiday.
2.5 Ensuring that the tax tables on the payroll systems such as (VIP SAGE) are up to date in accordance with country tax legislation.

3. TIME & ATTENDANCE
3.1 Ensuring that signed time sheets by both employee supervisor are submitted to the centralized pay office, according to the schedule due dates.
3.2 Verifying, balancing or correcting incorrect time data submitted by the different line departments.
3.3 Liaising with the different time clerk or admin personnel preparing or entering data in local (field) time and attendance systems
3.4 Developing or creating and issuance of timecards or other collection mechanism (e.g., electronic
3.5 Line departments level ensuring the processing of time and attendance time sheets and/or data to the employee master file, payroll calculation on time.
3.6 Ensuring payroll or centralized function activities for compiling have adequate reviewing time.
3.7 Payroll centralized function activities to maintain time and attendance file, tables and time codes
3.8 Management reporting specific to time collection


4. PAYROLL ACCOUNTING
4.1 Determine the costs associated with processing and calculating all employee compensation.
4.2 Maintaining data and records of salary and wage information as a basis for payment.
4.3 Maintaining an audit trail of all costs corrections and adjustments to calculations and outputs
4.4 Balancing of monthly payroll bank reconciliations.
4.5 Ensuring that all payroll Journals are posted accurately, by ensuring that employee cost allocations and payroll liabilities are reflected accurately in the General Ledger
4.6 Ensure that salary and pay deadlines are met in accordance with the pay processing cycle.
4.7 Make sure that all payroll balance with the cash payments made through the bank.
4.8 Make sure that all payrolls balance with manual cash payments, also ensuring that the correct amounts are ordered on time in their correct denominations.
4.9 All cash should be checked on arrival from banks, split according to employee amounts and paid out correctly, along with adequate control of receiving money.
4.10 Implementing changes to payroll systems, with a view to maintaining internal controls and controlling expenditure

5. PAYROLL TAX AND FILINGS
5.1 Monthly preparation and submission of payroll taxes and reporting to the LRA
5.2 Monthly preparation of monthly government payroll reports NASSCORP social security.
5.3 Respond to any tax authority's inquiry including, analysis, correspondence and audit requirements
5.4 Assisting the Financial Department in compiling divisional periodic sundry returns to the LRA and NASSCORP - social security, including annual returns, employee tax returns, through the compilation of required supporting schedules, and government forms.

6. CRITICAL SUCCESS FACTORS
6.1 Ability to maintain a system of internal controls that safeguard the assets of the company
6.2 Prevent and detect errors and/fraud or irregularities.
6.3 Ability to work with minimum supervision.
6.4 High sense of confidentiality, initiative and good judgment.
6.5 Fluent report writing and analytical capabilities.
6.6 Staff supervision.

_____________________________________________________________________________

PERSON SPECIFICATIONS

* Bachelors Degree/Diploma in Accounting/Finance and/or professional qualifications such as CIS, CIMA or ACCA.
* At least five (5) years’ experience in payroll accounting/administration
* Must be highly computer literate.
* Ability to work under pressure
* Good people management skills

Closing Date:
01/03/2018

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